Freelance Events Production Specialist Job - Qatar Foundation in Doha

Job Purpose:

The Freelance Events production Specialist is responsible to provide support to the Head of Events Production for planning, scheduling and execution of corporate events in an effective and efficient manner in line with established guidelines and policies.

Key Result Areas:

• Assist Head of Events Production in preparing calendar for corporate events by liaising with other departments and centers of QF to collate required information.
• Receive requests for corporate events from end users on relevant request form; convey acceptance or rejection after approval from Unit Head.
• Act as the primary liaison for coordination between Events department, event management agency and end user for events. Prepare event brief and provide inputs towards developing the event project plan. Participate in cross-functional meeting for finalizing event plan, circulate to all relevant stakeholders, file and archive the finalized event project plan for implementation.
• Assist Head of Events Production/end user in the coordination for all logistics, including invitation content, guest lists, catering arrangements, presentation materials, audiovisual support, media services, webcasting, photography, security procedures, signage opportunities, messaging opportunities, collateral, gifts, etc.
• Coordinate for the logistics involved in the event and ensure timely production and dispatch of collaterals and ensure timely delivery of supplies and equipments required for the event.
• Assist in the preparation of the final guest list for events for the initial approval of the Events Manager; identify VIPs/VVIPs where involvement of Protocol team is required.
• Organize facilities for car parking, traffic control, security, first aid, hospitality and the media.
• Understand and ensure compliance to all legal and regulatory guidelines.
• Help analyze and evaluate on a qualitative/quantitative basis the effectiveness of each event based on established goals and objectives related to events production.
• Coordinate the dismantling and removal of the event and clearing the venue efficiently.
• Coordinate post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
• Participate in monthly business plan review with team to discuss issues related to the achievement of departmental plans.
• Provide inputs to Head of Events Production for preparing/updating the vendor appraisal forms. File and archive all documentation related to vendor appraisals and communicate same to vendors.
• Provide inputs to the Events Production Unit Head for the formulation and development of SOPs for the department including formats and policies and take ownership of the relevant processes to ensure compliance with them.
• Extend full cooperation to Business Support department during process audits, implement and monitor corrective actions identified during audit.Job Details




Date Posted:
2012-02-22



Job Location:
Doha, Qatar



Job Role:
Support Services



Company Industry:
Community/Social Services/and Nonprofit





Preferred Candidate




Career Level:
Mid Career



Degree:
Bachelor's degree / higher diploma





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This position, Freelance Events Production Specialist Job - Qatar Foundation in Doha, was posted on February 22, 2012. The job is located in Doha. The employer is Qatar Foundation. Since this job has been published, it has been viewed 23 times.